Layby Reminder Template
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No one likes being paid late. Yet, many small business owners and freelancers shrink back at the thought of asking a client for the money they owe.It's almost as though you're reduced to begging.
If this is the mindset you have, then late-paying clients are going to walk all over you.So to prevent yourself from becoming a doormat, you have to step up your game. One way to do so is to implement payment reminders into your business strategy.You have your tools for completing projects, invoicing to send out payment requests, and now you need email templates for the late payers.Let's take a look at how you can set up your payment reminders using the following copy and paste templates. Payment Reminder Best PracticesBefore we get into the templates, let's go over the best practices for sending payment reminders.What to Include in Your Payment RemindersWhen you send a client a payment reminder, it's critical that you include all pertinent details. If you're dealing with a business, then they likely have many emails coming in.So you want your payment reminder to be clear about who it's from and why it's important to read.
Make sure to include your company name/contact name in the subject line and at the beginning of the email, so they know who it's from and what it's regarding.It's essential to include updated information about their order, account balance, and if applicable, their payment history.This will clarify everything for the client and minimizes the chances of them contacting you to get details about their invoice. So the more you provide, the more likely they'll take care of the invoice without all the back and forth.Also, to make payments easier, your payment reminder should outline which forms of payment you accept. Hopefully, you offer an online payment solution to make it faster to settle the invoice.Your payment reminders should also include the due date of the invoice (whether it's upcoming or past due). It's good to send this 5 to 7 days in advance, so your customers have time to take care of the bill.Then if you're using an online invoicing platform, you should include an attachment or link to where they can view the original invoice.At the end of your email, it's essential to place your contact details. Or the contact details of the one who handles your invoicing.This way, if they have any questions, they know who to reach out to.Next, let's dive into 8 different templates you can copy and paste for your payment reminder emails.
Payment Reminder Before the Invoice Due DateNow, as we mentioned, you want to send out payment reminders well before the invoice is due. This way, you give clients a heads up and a means to plan to settle it promptly.Ideally, you want to send it about a week before the due date.In this email, you want to politely remind the client that they have a pending invoice that's due soon.
You can also verify that they're satisfied with their product or service and that everything's on track for payment.Be sure your subject is clear about what's inside the email. Here's an example:Subject: Name of your company: Invoice# Invoice numberBody:Hi First name of client,How are things going?I wanted to reach out to remind you of the invoice balance balance on your most recent invoice that's due due date.You can view the invoice here invoice link.Let us know if you have any questions or concerns and whether everything's on track for payment.Warm regards,Your first name 2.
Payment Reminder 1-2 Days After Due DateMaybe the client responded to your first email and assured you that everything was great and would pay the invoice on time.Or maybe they didn't respond at all.Either way, you should reach out to them soon after the payment becomes overdue.
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